BANK TRANSFER SETTLEMENT

  • XtraOrdinary Events & Villas accept the following Bank Transfer, to our following bank account:
    Rp / IDR
    Name of Bank : BCA
    Branch : Kuta
    Account No. : 146 - 1891719
    Account Name : PT. Naya Catra Adamar
    Swift Code : CENAIDJA

    Note : bank charges may incure, and should be settled by clients


COMPLETE RESERVATION



CASH SETTLEMENT

  • Our preference is to receive this payment in Rp / IDR
  • US$ Cash settlement needs to be with US$ bank notes with 2006 and above printed years, with clean and neat conditions, and no other. If clients wish to make that settlement in Rp / IDR, that needs to be advised to us a day in advance. And on the day when that settlement will be made, we will advise related time / day’s exchange rate accordingly, so we will then convert accurately and correctly, from US$ to Rp / IDR
  • Additional meetings requested / required by clients can be arranged with additional consultation fee at Rp. 500,000. This appointment, is to be held at XtraOrdinary Events & Villas office. When it is to be conducted elsewhere, it shall incur Rp. 700,000
  • Site inspection / site visit to venues, decoration mock up, food / cake tasting and / or meetings with vendors outside our office shall incur transportation fee at Rp. 700,000 up to 10 consecutive hours

DEPOSIT SETTLEMENT

  • If client’s confirmation is to proceed through with our Wedding / Event services, we will issue a Deposit Invoice, at the soonest / 2x 24 hours at the latest. The Deposit Invoice inclusions, should refer to following points (A & C for Villa rental OR B & C for Venue rental – depends on your confirmed reservation) :
    • A.Up to 50% (depends on what is required by Villa’s Management terms & conditions) of Villa’s rental total amount :
    • - Accommodation rental charge (applicable to private Villa accommodation), based on min. nights for function purpose
    • - 1x Venue rental (if any)
    • - 1x Function fee
    • - Banjar (local community) fee
    • B. 50% total of Venue’s rental total amount:
    • - 1 night accommodation rental and 1x Function fee
    • - 1x Venue rental (if any)
    • - Banjar (local community) fee
    • C. 50% Coordination Fee’s total amount
    • Due date of the Deposit Invoice settlement is 5 days (including weekend – Saturday / Sunday), after the issued Deposit Invoice date

OTHER SETTLEMENT

  • Once we have received the deposit settlement, for clients who wish to make installment for the rest of the Wedding / Event proposal, we could discuss and make calendar of payment, which we will propose to you. After proposed, we will need your soonest written / email confirmation, on that
  • When we make calendar and propose calendar of payment, we will break down the required amount of settlement, based on total amount stated on the confirmed proposal – (minus) received / settled deposit amount
  • Those installments, we will consider as other deposit settlements (2nd deposit settlement and more)
  • 1 settlement / transaction which is required just before final Wedding / Event Packages’s balance settlement, is for the Villa / Venue’s balance settlement only. Final Villa / Venue invoice / settlement, should obey following points:
    • a. 75 days prior to accommodation’s check in / Wedding / Event date, we will issue related invoice, for the balance
    • b. 70 days prior to accommodation’s check in / Wedding / Event date, the amount stated on related invoice, must already be received in our company’s bank account

BALANCE SETTLEMENT

  • Balance invoice, should refer to final Wedding / Event Package. The content of related invoice, will be all which has been confirmed in the final Wedding / Event Package, but will not be include the balance of either Villa / Venue, as that should have been settled already, just before the Balance invoice. This balance invoice / settlement, should meet following points:
    • a. 45 days prior to Wedding / Event date, we will issue Balance Invoice
    • b. 40 days prior to Wedding / Event date, the amount stated on Balance invoice, must already be received in our company’s bank account
    • c. 35 days prior to Wedding / Event date, we should have made settlement to reserved vendors for their product / services, using client’s received funds

ADDITIONAL SETTLEMENT

  • Any requirements forwarded to us less than 45 days prior to Wedding / Event date, we consider them as additional requirements, and we could only consider that, when we receive related request, per email. Should we be able to fulfill required additional requirements, we will respond with related email reply
  • Full settlement for that additional requirements will be invoiced to you, at the soonest / 2x 24 hours at the latest, after our email confirmation for the request
  • The required full settlement, will need to be settled to us, at the latest 7 working days prior to Wedding / Event date
  • If additional requirements is forwarded, 3 days prior to Wedding / Event date, it can only be accepted in full, using cash

SECURITY DEPOSIT SETTLEMENT (ONLY APPLICABLE FOR “COMPLETE RESERVATION" SERVICE)

  • Villa / Venue require security deposit settlement, prior to Check In / Wedding / Event date, to cover costs of breakage / loss / damage which may occur during / after the Wedding / Event
  • Security deposit will be refundable, should there be no breakage / loss / damage. Should that be the case, it will be refunded after the Wedding / Event, after Wedding / Event / at Check Out, based on approval given by villa / villa’s management / venue / venue’s management
  • Security deposit settlement, require to be settled in cash to us : in US$ / Rp, 7 working days (depends on terms required by villa / venue) at the earliest, or 2 working days at the latest, prior to Check In / Wedding / Event date

RECEIPT (CASH SETTLEMENT)

  • Once settlement was made, we will provide temporary / hand written receipt, to clients. However we will also email our standard proper receipt to clients for their reference, at the latest 2x 24 hours after related transaction

RECEIPT (BANK TRANSFER SETTLEMENT)

  • Once the settlement was made, clients need to email processed transfer slip copy, for our reference
  • Once we received client’s processed transfer slip copy, we will monitor / watch out our bank account on the funds. As soon as it has come through, we will collect Credit Advice sheet, from the bank. It will state the exact amount we receive in our company’s bank account, from clients
  • Based on Credit Advice sheet we receive from our bank, we will email our standard / proper receipt to clients, for their reference, at the latest 2x 24 hours

WITHOUT VILLA / VENUE RESERVATION & ON THE DAY RESERVATION


CASH SETTLEMENT

  • Our preference is to receive this payment in Rp / IDR
  • US$ Cash settlement needs to be with US$ bank notes with 2006 and above printed years, with clean and neat conditions, and no other. If clients wish to make that settlement in Rp / IDR, that needs to be advised to us a day in advance. And on the day when that settlement will be made, we will advise related time / day’s exchange rate accordingly, so we will then convert accurately and correctly, from US$ to Rp / IDR
  • Additional meetings requested / required by clients can be arranged with additional consultation fee at Rp. 500,000. This appointment, is to be held at XtraOrdinary Events & Villas office. When it is to be conducted elsewhere, it shall incur Rp. 700,000
  • Site inspection / site visit to venues, decoration mock up, food / cake tasting and / or meetings with vendors outside our office shall incur transportation fee at Rp. 700,000 up to 10 consecutive hours

FULL SETTLEMENT (ONLY APPLICABLE FOR “ON THE DAY RESERVATION" SERVICE)

  • If client’s confirmation is to proceed through with our Wedding / Event services, we will issue a Full Invoice, at the soonest / 2x 24 hours at the latest. The required amount of the Full Invoice will be as per offered proposal. Due date of the Deposit Invoice settlement is 7 working days, after the issued Deposit Invoice date
    Note : working days is Monday - Friday

DEPOSIT SETTLEMENT

  • If client’s confirmation is to proceed through with our Wedding / Event services, we will issue a Deposit Invoice, at the soonest / 2x 24 hours at the latest. The required amount of the Deposit is 50% of total amount of offered Wedding & Event proposal. Due date of the Deposit Invoice settlement is working days, after the issued Deposit Invoice date.
    Note : working days is Monday - Friday

OTHER SETTLEMENT

  • Once we have received the deposit settlement, for clients who wish to make installment for the rest of the Wedding / Event proposal, we could discuss and make calendar of payment, which we will propose to you. After proposed, we will need your soonest written / email confirmation, on that
  • When we make calendar and propose calendar of payment, we will break down the required amount of settlement, based on total amount stated on the confirmed proposal – (minus) received / settled deposit amount
  • Those installments, we will consider as other deposit settlements (2nd deposit settlement and more)

BALANCE SETTLEMENT

  • 45 days prior to accommodation’s check in date, we will issue email clients on Balance Invoice
  • 40 days prior to accommodation’s check in date, the invoiced amount stated on Balance Invoice, must already be received in our company’s bank account
  • 35 days prior to Wedding / Event’s date, we should start / have made settlement to reserved vendors for their ordered products / services, using client’s received funds

ADDITIONAL SETTLEMENT

  • Any requirements forwarded to us less than 45 days prior to Wedding / Event date, we consider them as additional requirements, and we could only consider that, when we receive related request, per email. Should we be able to fulfill required additional requirements, we will respond with related email reply
  • Full settlement for that additional requirements will be invoiced to you, at the soonest / 2x 24 hours at the latest, after our email confirmation for the request
  • The required full settlement, will need to be settled to us, at the latest 7 working days prior to Wedding / Event date
  • If additional requirements is forwarded, 3 days prior to Wedding / Event date, it can only be accepted in full, using cash

RECEIPT (CASH SETTLEMENT)

  • Once settlement was made, we will provide temporary / hand written receipt, to clients. However we will also email our standard proper receipt to clients for their reference, at the latest 2x 24 hours after related transaction

RECEIPT (BANK TRANSFER SETTLEMENT)

  • Once the settlement was made, clients need to email processed transfer slip copy, for our reference
  • Once we received client’s processed transfer slip copy, we will monitor / watch out our bank account on the funds. As soon as it has come through, we will collect Credit Advice sheet, from the bank. It will state the exact amount we receive in our company’s bank account, from clients
  • Based on Credit Advice sheet we receive from our bank, we will email our standard / proper receipt to clients, for their reference, at the latest 2x 24 hours

upon completion of your service, we will send a Thank You email. we will then request your kindesss to forward your testimony

we thank you always, for your trust in using our services


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